What is normally required in a Service Office

In a Serviced Office the basic function of presence and attendence is address via the basic virtual or represented form. This segment requires a small physical space for General Address, Dedicated Mail Box, Reception (General Hosted Version), Telephony (Dedicated Extention is a good offer, cost savings with an IP PABX), Fax service (Local and Remote Faxing Solution to local and international destinations is very useful. Many nifty options these days. Even Cloud provider variants with local in country distributed faxing to keep cost down), scanning services (scan from physical to email for letters and documents), document management solutions (Scan, mail, arrange and file both softcopy and hardcopy).

So items required are renovated cabinets with individual locks or electronic locking systems for up scale lower labour cost offering, receiption table with chair, Photocopier or printers with printing, scanning and faxing features), PabxPBX/KeyPhone System (IP PABX if want more features lowered costs), phone lines (can support GSM as well as standard lines) and internet connection all contained in a small location with environment  system (aircon, refreshing air) electricity and facilities for basic washing and body functions.

As you scale up to hot desking or work grouped offices your premise requirements get bigger. The earlier facilities included and scaled accordingly. Then add on of LAN cabling, LAN switches and or Wifi, desktop phones, more desks and chairs with medium partition separators, door access (general or specific access ranging from basic numeric control, to card access up to biometric.), CCTV, pantry service, pots, cups, saucers, cutlery, plates, coffee machine, water dispensers, pantry furniture and reception furniture.

Another model where the price against cost is relevant you may offer private offices for one or two persons. You could also provide a mixed environment of hotdesking and work grouped offices. The requirements are the same with a difference in scaling and quality.

Meeting facilities is a must. It can be offered from small, medium, board room or seminar scale meeting rooms. They can be offered in packaged, per head, metered mode or mixed price measure. What you would need is a good presentation systems (Projector, screens, TV), collaboration presentation tools, discussion surfaces (Glass, white/black boards, smart boards, flip charts), conferencing facilities (tele and or video).

Thats about some of the offerings that you can provide with the equipment that you will require. Just dont forget the people. No matter which model you choose to offer in what ever format unmanaged, semi managed and fully managed you will need people. It could be you or you could hire some people to fulfill a basic hold together roll for your business.

Want to know more email us at enquiries@kanshare.com

 

Our idea behind Office Sharing Business Partner and Associate Collaboration

Office Sharing is just one small part of the entrepreneur facilities support business area. It starts with virtual offerings (which is shared representation of what the entrepreneur does not have or does not wish to invest in)

Mind sets

There are also many mind sets as to how this business should be built up from and carried out.

You could buy a franchise from a well established possibly international brand. They provide you a standard start up to get into the business. It is a quick and normally little to think about way of getting into the business. The down side is that it could work out to about as much as you earn as an employee at the end of the day. This is normally due to the upfront charges for franchise purchase, the rev share or royalties that may be charged and such. However it does have a point where even with this if you do not look at it from a percentage point of view but the absolute figure that you run through. It may look attractive. Especially since you do not need to think of branding build up, strategy, retraining, re branding, packaging and packaging logic. You could also get instant customers from brand recognition and referrals within the brand.

You could build from scratch. Herein lies the real excitement. As you can build a custom or boutique offering to your customers. And seriously the SME segment does need some customising according to the area that you are operating from. Some considerations are the demographics of the area. In some areas cheap, privacy is not a requirement, open plan options with high run rate such as hot desking is a good option. In some areas an upmarket feel is required. Not necessarily that the value for that environment is fully appreciated with returns that are easy to secure. But a little creativity can make it profitable. The variety and scale is immense and can make your blood race with the possibilities.

 

Strategy

There is the more established name brands strategy which is the international, multi countries, multi location within each country. Their ability to be flexible is quite limited if they wish to manage the cost, as such they would have very clear developed offerings that are standardised. Their target audience is very specific. They also do mix of facility offerings. One good example is residence with office.

Then there is the mid tier multi-location outfits maybe even established in a few countries in the world but not so widely established as the name brands. Their sphere of establishment normally is driven by where their customer grow to or where partners may have interests in. Hence completeness of presence as when measured against the name brands may be less complete but they can be occassions where they will penetrate in locations that may be deemed not feasible by the more established brands. Hence here is where they will shine.

Then on the open tier, this is where most boutique to mass production outfits operate and may even grow to one of the other tiers. Some also lie in between the levels. What this tier offers is wide as is their spread of products to offer till where they could be located. For this segment the cost and price structure is very fluid.

Kanshare idea

At Kanshare like our name we are always into sharing the potential, the profits and the risks. At the open tier level where there are established businesses a collaboration of skills, ideas and offerings in addition to cross selling each others products which range from facilities to solutions. We believe the market is very wide and competition needs not be unfriendly. The sharing can even be from a point of sharing suppliers list and bulk buying.

Cost can be kept down by using the fluid labour and independent labour partners using the fixed shared service office as a platform.

With this association and collaboration model in place via working agreements and cross selling agreements, the space and product offering can be widen. Customer disappointment and inconvenience of searching will be lowered as recommendations can be provided as alternative to all sales enquiries.

Want to know more email us at enquiries@kanshare.com

Partner Program

If you are: –
In this Business of either providing in part or the full suite of Shared Office Solutions, partnering up with us will spread our reach in terms of geographical area and solutions.

Would like to become a Business Owner in this business but have little or no knowledge of it.
A Property Owner who would like to increase your per square foot\meter yield.
We can provide you a solution!
We, together with our partners can get you started and keep your business running.
Learn and share our methods. Get help developing one that suits you best.

Contact us at: Enquiries@kanshare.com